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IMU Board Meeting Agenda

IMU BOARD OF TRUSTEES OF THE
ELECTRIC, WATER AND COMMUNICATIONS UTILITIES
OCTOBER 9
, 2017
COUNCIL CHAMBERS, CITY HALL
5:30 P.M.

AGENDA

  1. Call to Order
  2. Roll Call
  3. Public Comments
  4. Consent Agenda
    1. Claims list for October 2, 2017
    2. Minutes from September 18 and 25, 2017
    3. Salaries
  5. Combined Electric, Water and Communications Utilities Action Items
    1. Direction regarding the health insurance renewals for 2018
    2. Resolution approving Employment Agreement with Tom Gaffigan as General Manager
  6. Combined Electric, Water and Communications Utilities Informational Items
  7. Water Utility Action Items
    1. Consider acceptance of water main and water main maintenance bond for Ashton Park Plat #6
  8. Water Utility Informational Items
  9. Communications Utility Action Items
    1. 2017 Telecommunication Hut
      1. Public hearing on the matter of adoption of plans, specs, form of contract and estimate of cost
      2. Resolution adopting plans, specs, form of contract and estimate of cost
  10. Communications Utility Informational Items
    1. Receive report from Smart Source Consulting - Curtis Dean
  11. Electric Utility Action Items
    1. Consider change order #1 in an amount of ($37.139.00) for the Turbine 7 Control Replacement - revised contract amount $417,008.00
  12. Electric Utility Informational Items
  13. Other Business
    1. Closed Session Motion to go into closed session in accordance with Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation
    2. Consider motion to go into closed session in accordance with Iowa Code Section 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property
  14. Adjourn

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meeting minutes

IMU BOARD OF TRUSTEES OF THE
ELECTRIC, WATER AND COMMUNICATIONS UTILITIES
MINUTES
OCTOBER 9
, 2017


The Board of Trustees met in regular session at 5:30 p.m. on October 9, 2017 in the City Hall Council Chambers. Chairperson Adam Voigts called the meeting to order and on roll call the following members were present: Jim McClymond, Mike Rozga, Adam Voigts and Deb White. Absent: Lesley Forbush.

The consent agenda consisting of the following was approved on a motion by McClymond and seconded by Rozga. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

  • Claims list for October 2, 2017
  • Minutes from September 18 and 25, 2017
  • Salaries

Melissa McCoy, HR Director, discussed the health insurance renewals for 2018. It was the consensus of the Board of Trustees to proceed with funding employee’s HSA accounts with $1,200 to coincide with the deductible/out-of-pocket maximum resetting and to retain the current fiscal plan year. It was also the consensus of the Board of Trustee to schedule a joint meeting between the Trustee and Council to further discuss the health insurance benefits and spousal carve out provision.

McClymond moved and Rozga seconded to approve the following resolution entitled, “RESOLUTION APPROVING EMPLOYMENT AGREEMENT WITH TOM GAFFIGAN AS GENERAL MANAGER”. On roll call the vote was, AYES: White, Voigts, Rozga and McClymond. ABSENT: Forbush. Whereupon the Chairperson declared the motion carried unanimously.

RESOLUTION NO. 2017-217
RESOLUTION APPROVING EMPLOYMENT AGREEMENT WITH TOM GAFFIGAN
AS GENERAL MANAGER

(The complete resolution may be viewed at the City Clerk’s Office)

White moved and McClymond seconded to accept the water main and the four-year water main maintenance bond for Ashton Park Plat #6. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

Water Superintendent Lou Elbert presented the water utility informational items.

This being the time and place fixed for a public hearing on the matter of the adoption of plans, specifications, form of contract and estimate of cost relative to the 2017 Telecommunication Hut Project for Indianola Municipal Utilities, Indianola, Iowa, the Chair called for any oral objections to the adoption of the plans, specifications, form of contract and estimate of cost. No oral objections were offered and the City Clerk reported that no written objections had been filed.

Board Member White introduced the following Resolution entitled "RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST" for the 2017 Telecommunications Hut Project, and moved that it be adopted. Board Member Rozga seconded the motion to adopt. The roll was called and the vote was, AYES: Voigts, Rozga, McClymond and White. NAYS: None. ABSENT: Forbush. Whereupon the Chair declared the following resolution duly adopted:

RESOLUTION NO. 2017-218
RESOLUTION ADOPTING PLANS, SPECIFICATIONS,
FORM OF CONTRACT AND ESTIMATE OF COST
For the 2017 Telecommunications Hut Project

(The complete resolution may be viewed at the City Clerk’s Office)

Director of Telecommunications Kurt Ripperger presented the Communications Utility Informational items. The Board received an updated report from Curtis Dean, Smart Source Consulting.

Change order #1 in an amount of ($37,139.00) for the Turbine 7 Control Replacement Project was approved on a motion by McClymond and seconded by White. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

Electric Superintendent Mike Metcalf presented the electric utility informational items.

It was moved by Rozga and seconded by White to go into closed session in accordance with Iowa Code Section 21.5(1)(c) to discuss to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. On roll call the vote was, AYES: McClymond, White, Voigts and Rozga. NAYS: None. ABSENT: Forbush. Whereupon the Chairperson declared the motion carried unanimously.

McClymond moved and White seconded to return to regular session. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

Rozga moved and White seconded to go into closed session in accordance with Iowa Code Section 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body. On roll call the vote was, AYES: White, Voigts, Rozga and McClymond. NAYS: None. ABSENT: Forbush. Whereupon the Chairperson declared the motion carried unanimously.

White moved and Rozga seconded to return to regular session. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

Meeting adjourned at 7:05 p.m. on a motion by White and seconded by Rozga.
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