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IMU Board Meeting Agenda

IMU BOARD OF TRUSTEES OF THE
ELECTRIC, WATER AND COMMUNICATIONS UTILITIES
JANUARY 8, 2017
COUNCIL CHAMBERS, CITY HALL
5:30 P.M.

AGENDA

  1. Call to Order
  2. Roll Call
  3. Public Comments
  4. Consent Agenda
    1. Claims list for December 18, 2017 and January 2, 2018
    2. Minutes from December 11, 2017
    3. Salaries
    4. Resolution approving the annual awards banquet recognizing the employees of the Indianola
      Municipal Utilities
    5. Quarterly Write Offs to State Offset Program
  5. Electric Utility Action Items
    1. 2018 Westside SCADA Project
      1. 2018 RTU Replacement and SCADA Testing ProjecT
        1. Public hearing on the matter of adoption of plans, specs, form of contract and estimate of
          cost
        2. Resolution adopting plans, specs, form of contract and estimate of costs
        3. Resolution awarding contract
      2. 2018 Westside Substation RTU Procurement Project
        1. Public hearing on the matter of adoption of plans, specs, form of contract and estimate of
          cost
        2. Resolution adopting the plans, specs, form of contract and estimate of costs
        3. Resolution awarding contract
      3. Consider change order #2 in an amount of $57,894.00 for the Turbine 7 Control
        Replacement - revised contract amount $474,902
  6. Electric Utility Informational Items
  7. Water Utility Informational Items
  8. Communications Utility Action Items
    1. Discussion and Possible Motion to Approve Amended and Restated Agreement Under Iowa
      Code Chapter 28E Between Indianola Municipal Utilities, The Municipal Communications
      Utilities of the City of Cedar Falls, Waverly Communications Utility, and The Communications
      Utility of Bellevue, Iowa Providing for Joint Ownership and Use of Certain Facilities and
      Related Matters
    2. Discussion and Possible Motion to Accept Proposal and Letter of Engagement Extension
      Between Indianola Municipal Utilities and SmartSource Consulting
    3. Discussion and Possible Motion to Accept Network Engineering Consulting Agreement
      Between Indianola Municipal Utilities and Fuse Technic, LLC
  9. Communications Utility Informational Items
    1. Conceptual Drawing and Update on Telecommunications Building Renovation Progress
  10. Combined Electric, Water and Communications Utilities Action Items
    1. Recommendation to Re-engineer and Realign Existing Joint IMU/City Financial and Human
      Resource Services
    2. Selection of 2018 Officers
    3. 2018 General Manager Goals
  11. Combined Electric, Water and Communications Utilities Informational Items
  12. Other Business
    1. Closed Session Motion to go into closed session in accordance with Iowa Code Section
      21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where
      litigation is imminent where its disclosure would be likely to prejudice or disadvantage the
      position of the governmental body in that litigation
  13. Adjourn

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meeting minutes

IMU BOARD OF TRUSTEES OF THE
ELECTRIC, WATER AND COMMUNICATIONS UTILITIES
MINUTES
DECEMBER 11
, 2017

The Board of Trustees met in regular session at 5:30 p.m. on December 11, 2017 in the City Hall Council Chambers. Chairperson Adam Voigts called the meeting to order and on roll call the following members were present: Lesley Forbush, Jim McClymond (via phone), Mike Rozga (via phone), Adam Voigts and Deb White.

The consent agenda consisting of the following was approved on a motion by White and seconded by Forbush. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

  • Claims list for December 4, 2017
  • Minutes from November 27, 2017
  • Non-disclosure agreement with MCG
  • Salaries: Cassandra Mosher, Utility Service Rep, from CE 4-1.5 $37,597/year to CE 4-2 $37,943/year effective January 7, 2018, Eric Schreier, Crew Chief, from Range 26-1 $62,354/year to Range 27-1 $65,120/year effective January 7, 2018
The following resolutions for the 2018 Line Shop Project were approved on a motion by White and seconded by Forbush. On roll call the vote was, AYES: Voigts, McClymond, Rozga, Forbush and White. NAYS: None. Whereupon the Chairperson declared the motion carried unanimously and the following resolution duly adopted. The complete resolutions may be viewed at the City Clerk’s Office

RESOLUTION NO. 2017-223
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #1-Sitework and Utilities

RESOLUTION NO. 2017-224
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #2-Concrete Foundations and Pre-
Engineered Metal Buildings

RESOLUTION NO. 2017-225
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #3-Concrete Flatwork

RESOLUTION NO. 2017-226
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #4-Overhead Doors

RESOLUTION NO. 2017-227
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #5-Interior Office and Exterior Accessories

RESOLUTION NO. 2017-228
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #6-Mechanical

RESOLUTION NO. 2017-229
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #7-Sprinkler

RESOLUTION NO. 2017-230
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #8-Electrical

RESOLUTION NO. 2017-231
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #9-Fencing

RESOLUTION NO. 2017-232
Resolution ordering construction of certain public improvement (2018 Line Shop Project) and
fixing a date for hearing (February 12, 2018) and taking of bids (February 1, 2018)
Work Package #10-Landscaping


Board member White moved and Forbush seconded to approve the following resolution entitled, “RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS (2018 RTU Replacement and SCADA Testing Project) AND FIXING A DATE FOR HEARING (January 8, 2018) AND TAKING OF BIDS (January 4, 2018). On roll call the vote was, AYES: Voigts, McClymond, Rozga, Forbush and White. NAYS: None. Whereupon the Chairperson declared the motion carried unanimously and the following resolution duly adopted.

RESOLUTION NO. 2017-233
RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS (2018 RTU Replacement and SCADA Testing Project) AND FIXING A DATE FOR HEARING (January 8, 2018) AND TAKING OF BIDS (January 4, 2018)

(The complete resolution may be viewed at the City Clerk’s Office)

It was moved by White to approve the following resolution entitled, “RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS (Westside Substation RTU Procurement Project) AND FIXING A DATE FOR HEARING (January 8, 2018) AND TAKING OF BIDS (January 4, 2018). Forbush seconded the motion to adopt. On roll call the vote was, AYES: Voigts, McClymond, Rozga, Forbush and White. NAYS: None. Whereupon the Chairperson declared the motion carried unanimously and the following resolution duly adopted.

RESOLUTION NO. 2017-234
RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS
(Westside Substation RTU Procurement Project) AND
FIXING A DATE FOR HEARING (January 8, 2018)
AND TAKING OF BIDS (January 4, 2018)

(The complete resolution may be viewed at the City Clerk’s Office)

Electric Superintendent Mike Metcalf presented the electric utility informational items.

Water Utility Informational Items – No report was discussed.

A motion was made by McClymond and seconded by Rozga to authorize the purchase of up to 20,000 lineal feet of telecom fiber at an estimated cost of $30.000. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

Kurt Ripperger, Telecommunication Director, presented an updated report on the Communications Utility Informational items.

Tom Gaffigan, General Manager, handed out an Iowa Open Meeting, Open Records Handbook.

A motion was made by White and seconded by Forbush to enter into closed session to discuss labor negotiations pursuant to Iowa Code Section 20.17(3). Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

White moved and Forbush seconded to return to regular session. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

Meeting adjourned at 6:30 p.m. on a motion by White and seconded by Forbush.

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Indianola Municipal Utilities, 111 South Buxton St., Indianola, IA  50125 / (515) 961-9444