NOTICE OF PUBLIC HEARING AND LETTING

To view a list of and obtain information regarding the public hearing and bid letting process for current city and utility projects, please click here and you will be directed to the city's web site.
Public Info > Trustee Meeting Information
  Search

IMU Board Meeting Agenda

IMU BOARD OF TRUSTEES OF THE
ELECTRIC, WATER AND COMMUNICATIONS UTILITIES
JUNE 12
, 2017
CITY HALL COUNCIL CHAMBERS
5:30 P.M.

AGENDA

  1. Call to Order
  2. Roll Call
  3. Public Comments
  4. Consent Agenda
    1. Claims list for June 5, 2017
    2. Minutes from May 22, 2017
    3. Salaries
    4. Quarterly Write Offs to State Offset Program
  5. Communications Utility Action Items
    1. Consider General Manager Search Services proposal from Troy DeJodde, IAMU
    2. Not to exceed $7,500,000 Communication Utility Revenue Capital Loan Notes, Series 2017A
      1. Public hearing on the authorization of a Loan Agreement and the issuance of Notes to
        evidence the obligation of the City thereunder
      2. Resolution instituting proceedings to take additional action
      3. Not to Exceed $5,500,000 Taxable Communications Utility Revenue Capital Loan Notes Series 2017B
      4. Public hearing on the authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the City thereunder
      5. Resolution instituting proceedings to take additional action
      6. Communication Rates
      7. Public hearing for communications rates
      8. Consider adoption of Resolution #189 setting Communication Rates
      9. Consider audit services for the Indianola Municipal Utilities and the City
  6. Communications Utility Informational Items
    1. Receive report from Smart Source Consulting
  7. Electric Utility Action Items
    1. Change Order #1 in an amount of $8,054.06 from Watts Electric for the 2017 Hwy 92 Martensdale Transmission Line Relocation Project - revised contract $76,815.86
  8. Electric Utility Informational Items
  9. Water Utility Informational Items
  10. Combined Electric, Water and Communications Utilities Action Items
    1. Resolution approving the Indianola Municipal Utilities benefit program that covers eligible employees of the Indianola Municipal Utilities
    2. July 2017 - June 30, 2020 Union Contract
  11. Combined Electric, Water and Communications
  12. Other Business
  13. Adjourn

Download the June 12th meeting documents here.
To view video of utility and city meetings, click here.


meeting minutes

IMU BOARD OF TRUSTEES OF THE
ELECTRIC, WATER AND COMMUNICATIONS UTILITIES
MINUTES
MAY 22
, 2017


The Board of Trustees met in regular session at 5:30 p.m. on May 22, 2017 in the City Hall Council Chambers. Chairperson Adam Voigts called the meeting to order and on roll call the following members were present: Lesley Forbush, Jim McClymond (via phone), Mike Rozga, Adam Voigts and Deb White.

The consent agenda consisting of the following was approved on a motion by White and seconded by Forbush. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

  • Claims list for May 15, 2017
  • Minutes from May 8, 2017
  • April 2017 Treasurer and Financial Reports
  • Salary – Tyler Offenburger, IMU Electric Crew Chief, from Range 26-6 $60,495/year (includes longevity) to Range 27-6+ $66,832/year (includes longevity)
The following resolution entitled, “RESOLUTION FOR NMPP AND MEAN MEMBERSHIP” was approved on a motion by White and seconded by Rozga. Finance Director Chris DesPlanques as Indianola’s representative and Mike Metcalf as the alternate representatives to the MEAN Management Committee, MEAN Board of Directors and NMPP Member’s Council. On roll call the vote was, AYES: Voigts, Rozga, McClymond, Forbush and White. NAYS: None. Whereupon the Chairperson declared the motion carried unanimously and the following resolution duly adopted.

RESOLUTION NO. 2017-184

MEMBER RESOLUTION FOR APPOINTMENTS TO
THE NMPP AND MEAN COMMITTEE

(The complete resolution may be viewed at the City Clerk’s Office)

General Manager Rob Stangel and Electric Superintendent Mike Metcalf presented information regarding the Electric Utility.

Lou Elbert, Water Superintendent presented information regarding the Water Utility Information Items.

The Chair then announced that the City Clerk and the IMU General Manager had opened and tabulated the bids for the public improvements described in general as the 2017 Fiber to The Home Network Project (Construction) for Indianola Municipal Utilities, Indianola, Iowa, in accordance with the plans and specifications previously adopted.

The following bids were presented by the City Clerk and the IMU General Manager.

Excel Utility
St. James, Mo $3,754,298.00

Bear Construction
Lawrence, KS $5,583,304.98

Michels Corp
Brownsville, WI $9,191,168.06

Board member White moved and Forbush seconded to acknowledging bids received and designated Excel Utility as the apparent low bidder in an amount of $3,754,298.00. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

It was moved by White and seconded by Forbush to award the contract for the 2017 Fiber To The Home Network Project (Construction) to Excel Utility in an amount of $3,754,398.00 subject to financing. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

Board Member White introduced the following resolution entitled "RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT", subject to financing, and moved its adoption. Board Member Forbush seconded the motion to adopt. The roll was called and the vote was: AYES: Voigts, Rozga, McClymond, Forbush and White. NAYS: None. Whereupon, the Chair declared the following Resolution duly adopted:

RESOLUTION NO. 2017-185
RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT
FOR THE FIBER TO THE HOME PROJECT TO EXCEL UTILITY
SUBJECT TO FINANCING

(The complete resolution may be viewed at the City Clerk’s Office)

The Chair then announced that the City Clerk and the IMU General Manager had opened and tabulated the bids for the public improvements described in general as the 2017 Fiber to The Home Project – Material Procurement for Indianola Municipal Utilities, Indianola, Iowa, in accordance with the plans and specifications previously adopted.

The following bids were presented by the City Clerk and the IMU General Manager.

Power & Tel
Des Moines, Iowa $701,285.44

Wesco
Des Moines, Iowa $2,390.35

RESCO
Ankeny, Iowa $680.92

Terry Durin $164,020.00

Cedar Rapids, Iowa
Irby
Eagan, MN $414,877.96

Total Material Awards $1,283,254.67

Board member Rozga moved White seconded to acknowledging bids received and designated the above vendor’s as the apparent low bidder in a total amount of $1,283,254.67. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

It was moved by Rozga and seconded by White to award the contract to the above-mentioned vendors for the 2017 Fiber To The Home Project – Material Procurement Project subject to financing. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

Board Member Rozga introduced the following resolution entitled "RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT”, subject to financing, and moved its adoption. Board Member White seconded the motion to adopt. The roll was called and the vote was: AYES: McClymond, Forbush, White, Voigts and Rozga. NAYS: None. whereupon, the Chair declared the following Resolution duly adopted:

RESOLUTION NO. 2017-186
RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT
FOR THE FIBER TO THE HOME PROJECT – MATERIAL
SUBJECT TO FINANCING

(The complete resolution may be viewed at the City Clerk’s Office)

Board Member White introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $7,500,000 COMMUNICATIONS UTILITY REVENUE CAPITAL LOAN NOTES, SERIES 2017A, OF THE INDIANOLA MUNICIPAL UTILITIES, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Board Member Rozga seconded the motion to adopt. The roll was called and the vote was, AYES: Voigts, Rozga, McClymond, Forbush and White. NAYS: None. Whereupon the Chairperson declared the Resolution duly adopted as follows. Whereupon, the Chairperson declared the Resolution duly adopted as follows:

RESOLUTION NO. 2017-187

RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $7,500,000 COMMUNICATIONS UTILITY REVENUE CAPITAL LOAN NOTES, SERIES 2017A, OF THE INDIANOLA MUNICIPAL UTILITIES, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF

(The complete resolution may be viewed at the City Clerk’s Office)

Board Member Rozga introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $5,500,000 TAXABLE COMMUNICATIONS UTILITY REVENUE CAPITAL LOAN NOTES, SERIES 2017B, OF THE INDIANOLA MUNICIPAL UTILITIES, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Board Member White seconded the motion to adopt. The roll was called and the vote was, AYES: McClymond, Forbush, White, Voigts and Rozga. NAYS: None. Whereupon the Chairperson declared the Resolution duly adopted as follows:

RESOLUTION NO. 2017-188

RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $5,500,000 TAXABLE COMMUNICATIONS UTILITY REVENUE CAPITAL LOAN NOTES, SERIES 2017B, OF THE INDIANOLA MUNICIPAL UTILITIES, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF

(The complete resolution may be viewed at the City Clerk’s Office)

A motion was made by White and seconded by Forbush to set June 12, 2017 as the public hearing for the communications rates. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

The proposal and letter of engagement with Curtis Dean dba SmartSource Consulting was approved on a motion by White and seconded by Forbush subject to the General Manager Rob Stangel working out an exit clause and adding additional language in the agreement that Mr. Dean will report to the IMU Board of Trustees. Question was called for and on voice vote the Chairperson declared the motion carried unanimously.

The Board discussed the agreement with Denman & Company LLP to perform audit services for the Indianola Municipal Utilities and the City. It was the consensus of the Board to table this item for additional information and to have a discussion with the Indianola City Council.

General Manager Rob Stangel presented information regarding the combined electric, water and communications utilities.

The Board discussed the process to hire a new General Manager. This will be placed on the June 12, 2017 IMU Board of Trustee agenda.

Meeting adjourned at 7:15 p.m. on a motion by White and seconded by Forbush.

Home  |  Alerts
Indianola Municipal Utilities, 111 South Buxton St., Indianola, IA  50125 / (515) 961-9444